Part Time Branch Administrator

Location: Derby | Type: Permanent

Job Role

Are you a great all-round Administrator with excellent time management and customer service skills?  We are looking for someone like you to join our team in the Derby Branch.  You will be working closely with the Branch and Service Managers to support them in delivering an excellent service to customers. 

Job Role: 

Our Derby Branch is looking for a Branch Administrator to join the team to provide a full range of admin support.  The main responsibilities will be to: 

  • Reception - meeting and greeting visitors and answering and directing incoming telephone calls. 
  • Provide general administration support, such as processing of incoming and outgoing post.  
  • Liaise with customers and arrange for engineer site visits to be completed on time. 
  • Plan maintenance jobs and delegate to engineers, ensuring engineers have the information necessary to enable them to deliver an excellent service to our customers.  
  • Provide maintenance quotations to new clients following installation of new equipment. 
  • Be responsible for the renewal existing maintenance contracts. 
  • Production and administration of maintenance invoices. 
  • Support the sales team and customers by raising invoices and applications for customers as required and issuing commissioning sheets, letters and tendering questionnaires. 
  • Administration of new quotations and new sales orders. 
  • Posting of timesheets for the Service, Maintenance and Sales department. 
  • Accurate record keeping. 
  • Work with suppliers and sub-contractors in the raising and reconciliation of purchase orders. 
  • Communicate professionally and effectively with customers when acknowledging orders and dealing with queries. 
  • Ad hoc administrative duties as required such as post, etc. 
  • Chase service, maintenance and sales quotes. 
  • Data entry of Commissioning sheets and F-Gas database sheets. 
  • Work effectively as part of a small team 
  • To perform any other reasonable duties commensurate with these responsibilities, the band of the post and skill and qualifications of the post-holder. 
  • Comply with all Health, Safety and Environmental policies and procedures and all other company policies and procedures.

Candidate Requirements

Proven experience in the following:

  • All round administrative skills
  • Working knowledge of Microsoft office and databases to at least interim level
  • Excellent customer service
  • Good Time Management skills

In addition to this we are looking for someone who is a real team player but is also able to work autonomously, with the flexibility to respond to changes in business priorities and deadlines in a calm and effective manner and manage their workload accordingly.

 

Package

Hours will be up to 30 hours per week, preferably worked over five days Monday to Friday but we can be flexible on when the hours are worked which can be discussed at interview.


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